Operational & Project Costs

Operational Costs are sundry expenses associated with the day-to-day operation of a piece of equipment. These are ongoing expenses unrelated to maintenance such as fuel consumption or administration costs. Operational costs provide a way to include non-maintenance expenses into the budgeting reports that are not based on tasks. They are calculated using the following formula:

 

Production × Admin Cost or Override × Functional Location Rate × Cumulative Escalation

 

To create a new Operational Cost:

1. Choose an item from the Hierarchy and then select the Operational Cost module.
2. Select the Create New button and you will be presented with an input card. Enter the cost details and then Save your changes.
   
    

   

The process of creating operational costs is also demonstrated in the video tutorial below:

Project Costs allows a business to take advantage of creating a scheduled based budget without the need to create complete maintenance strategies. This enables you to account for costs that would otherwise be unaccounted for in your strategies and expenditure. Examples of project costs could include monthly administrative costs, weekly staff lunches or a single project scoping cost.

To create a new Project Cost:

1. Choose an item from the Hierarchy and then select the Project Cost module.
2. Select the Create New button and you will be presented with an input card. Enter the cost details and then Save your changes.
   
    

   

   Note

   Repeat Interval is how many Recurrence Types will happen before the task will run again. For example, a Recurrence Type of Weekly with a repeat type of 8, the task will be scheduled to run every 8 weeks. 

    
3. Once you have created your Project Cost, you are now able to start assigning Custom Costs, Labour and Materials towards the Project Cost. 
4. To assign a cost towards a project, select the appropriate Tab and then select the Project Cost.
5. Select Allocate on your newly created record.
   
    

   

6. This will display a new window that will allow you to select and allocate the type you are creating a project cost record against (in this example, this will be a Labour). Once allocated you can assign figures on the project cost, select Save. 
   
    

   

   Note

   For the above example Labour, Work Centres and Materials follow the same workflow. 

   Note

   Custom Costs works like the previous workflow however you do not have the allocate function. 

The process of creating project costs is demonstrated in the video tutorial below: